Best Email Subject Lines When Sending a Resume + EXAMPLES

Little things are sometimes valuable too. Of course, one of the most important things in the job search process is your resume and your interview. However, there are many more details that can affect a recruiter’s decision. Even if your resume or CV is written by the best writers and checked a hundred times, what’s the point of it if no one sees it? When sending a resume to an employer, it is worth remembering the importance of the subject line for a job application email. In this article, we will take a closer look at this part of your letter.

Best Email Subject Lines When Sending a Resume + EXAMPLES

Best Email Subject Lines When Sending a Resume + EXAMPLES 

Professional Email Subject Line Examples

There are several options for the subject when sending a resume. Conventionally, the letters can be divided into the following topics:

  • Applying for a vacancy letter
  • When someone referred you letter
  • When you reach out to a networking contact letter
  • Follow up or thank you letter

Applying for a vacancy

This option assumes that you simply send your resume in response to a company post about recruiting. Make sure your resume, cover letter, and other documents have a high quality. If you are having trouble completing this step, you can hire a resume writing service, which will greatly increase your chances.

Read More: Why Do You Need a Great Resume?

When sending a letter, you can write the following information in the subject line:

  • Your full name
  • Job title
  • Job ID

But also remember that the template of the subject provided by the company will always take precedence.

Resume email subject line examples:

  • Brain Surgeon position – Leonard Black
  • Job posting #224: Marketing Manager
  • Resume – Financial Manager
  • Applicant for assistant vacancy – Nicholas Gray
  • Travel Agent – 10 years experience – Frida Johanssen
  • Job application, Marigold Gummer, Applying for Project Manager Position, Boston


When you are referred, you can provide the same information as above. However, it is worth adding information about who you are referred by.


  • Referred by Alex Jordan
  • Recommended by Jessica Winston
  • Applying for Regional Manager position (referred by Monica Stone)
  • Referred by Nora Roberts for Social Worker position
  • Referral by Angelica Thompson: Alexia Johnson, Resume for Database Administrator position

Networking Contact

You can also use the options above, but be sure to remind the person where you met them. Do not forget that people can attend a huge number of events, conduct lectures, and seminars. So they can simply forget about who they gave their contacts to. Therefore, in the email subject, try to include information that would help the person remember you.


  • Mrs.Thompson, I really liked your destination management lection on Friday
  • Sending resume as promised (Hanna Peters from your Zoom webinar)
  • I would like to join your team after your presentation at Louisiana University
  • I forgot to mention this at Tuesday’s conference…
  • Tiffany Samuels from the HoReCa conference

Follow Up or Thank You Letter

For the recruiter to understand that you are seriously interested in the position, you need to send a thank you letter. It is advisable to do this within 24 hours after the interview.

Post-interview thank you email subject examples:

  • Thanks for the interview – Jason White
  • Thank you for the interview yesterday! – Do you have any feedback to share?
  • I enjoyed our meeting!
  • Thank you, [name of interviewer]
  • Sophie Jameson. Thank you for the interview! Should I send more details?

If you have not received any feedback for a long time after that, you can ask for it. In this case, you will need to write a follow-up letter.

Follow up email after interview subject line:

  • Regarding my job application
  • Where should we begin?
  • Job Interview, Friday, 09/05/2022, Gabriel Hall
  • Following up regarding the social media manager position
  • Could you give me your feedback?

Writing these types of letters will show your interest in the company. Even if you don’t get the position, there’s a good chance you’ll get feedback. And also the employer will have you in mind and perhaps in time will be able to offer you another vacancy in the company.

Why is the Resume Email Subject Line Important?

It would seem that after all the work on the resume, the difficulties have not ended? In this case, you should put yourself in the place of an employer or recruiter. Most likely, your vacancy or department is not the only one that a person works with. Usually, recruiters work with dozens of different vacancies, for which several hundred people can apply. Now imagine how many emails a recruiter receives daily.

Therefore, to be sure that your letter will not go unnoticed, you need to make an effort. This is where the subject line plays the main role. You have a certain number of characters to have the employer’s attention. So what to put in the subject of email to make a good impression?

How to Write Email Subject for Job Inquiry

  • Keep it brief

A lot of people check their mail on smartphones, so this fact should also be taken into account. You have 40 to 60 characters to introduce yourself and your resume.

  • Keep it comfortable to read

Avoid familiarity, use friendly attitudes instead. To prevent the mail system from considering you a bot, you can use the name of the recipient in the subject of the letter.

  • If there are any instructions, follow them

Employers often say that this is the first “task” they give job seekers. When posting a vacancy, they write about what the subject of the letter should be. If you do not follow their instructions and want to be creative, company representatives will immediately send your letter to the trash folder. Therefore, if you have detailed instructions, you should follow them, this will significantly increase your chances.

  • Make sure you proofread it

The last thing you want is for a potential employer to find errors in your letter. Check for grammatical and spelling errors not only the email itself but also in its subject line.

Read Also: 5 Tips for Turning Your Resume into a Job-Winning Interview

What to Write in an Email When Sending a Resume

As a bonus, we’d like to touch on the email itself a bit. After you get a person to click on your letter, you need to make sure that they open your resume and cover letter. It is also important here to keep a friendly attitude, avoid familiarity and be simple. Probably, it could be the structure of your letter:

  • Greeting.

Use the name of the person you are addressing. It could be “Dear Mr. Gomez” or “Hello, Angelica!”

  • Specify again the name of the vacancy or job ID that you want to get. Also, name all the attachments.
  • If you were referred, enter the name of the person. Or if you can still be associated with the company in some way, indicate it.
  • Wish them all the well and be positive.
  • Express hope for cooperation and feedback
  • Sign off
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