The Professional Touch: Using Consistency in Publication Presentation

Publications are generally included in a Curriculum Vitae (CV) for scientific and academic professionals. The standards of presentation have evolved so that consistency is maintained throughout. This includes:

  1. Placing your and co-author names as they appear in the publication.
  2. Bolding your name.
  3. Maintaining consistency in presentation of names (eg: first initials only or full names for all)
  4. Providing the date of publication or expected publication date last.
  5. Italicizing the name of the publication in which the data appeared.
  6. Providing publication volume and page numbers so that the data can be accessed by
    interested parties.
  7. Indenting the second line of type so that the data is attractively presented and easy to read.
  8. Presenting data in reverse chronological order.

An example:

Kale, M, Ph.D.; Withers, T; Roberts, A; Trent, Z; and Forsyth, L. “Vitamin D deficiency in mature rats.” Neurobiol. Advisor. 51:770-774. 2002.

Brennan, DK; Rose, C; Kale, M, Ph.D.; Zhang, F; Sares, H; Reese, M; Haenal, D; and Nolan, R. “Inner retina retinoid metabolism.” Exp. Res. 14:564-570. 2001.

Wolfe, B; Norville, D; Jennings, M; Dosenbach, JT; Freeland, T; Guillianno, A; Kale, M, Ph.D.; and Withers, T. “Retinol dehydrogenase.” Modern Biochemistry. 11:1430-1440. 2000.


· I’m going to be placing my publications on my website – are there privacy issues in listing my co-authors’ names?

Only if the publication has not been accepted as yet. In that case, you might ask for your co-authors’ permission to post their names on your website. In the event they refuse, you might want to list your full name followed by “…with co-authors”. Make certain that at the end of the listing you write “publication pending,” in lieu of a date and that you list this publication under the subheading of “Submitted Manuscripts.”

· How are Abstracts listed?

The same as Publications and Presentations. The idea is to maintain consistency throughout your resume or CV so that your document has a professional appearance with data that is easily accessible.

· Colleagues have indicated that there is one way to present publications for scientific CVs and another for academic CVs. Since I am involved in both fields, which should I use?

If you’re submitting your CV to a particular school or institution, you may want to call first and ask if they have a preferred format. If so, adhere to it. If not, make certain that all of your data follows one consistent format.


Whether your CV or resume contains publications, presentations, abstracts, submitted manuscripts, conferences – or all of these – the important thing is to maintain consistency of presentation for a professional and winning appearance.

For example:


Refereed Paper

“Industry Analysis and Corporate Strategy of Telecommunication Resales,” Policy Issue, Vol. 22, No. 7, #13, DIKI: New Mexico, 2000.

“Trends of Mobile Telecommunications,” Policy Issue, Vol. 20, No. 26, #15, DIKI: New York, 1999.

Project Report

“Radio Promotion Tactics,” Song, T; Wright, J; Manville, KK; Winters, F, Thompson, C; Larkspur, L; and Franklin, M. Research Reports, #07-30, 2001.

“Number Portability Demand Survey,” Franklin, M; Wright, J; Thompson, C; and Franklin, M. Project Reports, #15-22, 2000.


Industry Analysis Papers

“Mobile Number Portability Analysis,” Information Policy, DIKI: Las Vegas, Nevada, Vol. 3, No. 7, #482, pp. 150-170, 2003.

“EU Member Countries Number Portability Policies,” Telecommunications Policy, DIKI: Salt Lake City, Utah, Vol. 53, No. 2, #55, pp. 1-21, 2002.

“European Telecommunications Market Restructuring,” Information Policy, DIKI: Seattle, Washington, Vol. 21, No. 51, #116, pp. 1-7, 2000.


International Refereed Conferences

“Planning Toward IMT-2000: Telephony Service,” 17th International Conference: Analysis, Lawrenceville, New Jersey, 2003.

“Telephony Resale Market in Europe,” SPROP’ 2002, Singapore, 2002.

Domestic Refereed Conference

“Local Number Portability,” 2002 Conference, State College, Phoenix, Arizona, 2002.

“Policy for the Broadband Wireless Local Loop,” 2001Conference, State University, Dayton, Ohio, 2001.

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